HR Manager

HEKS/EREP is looking for the Human Resources Manager supports the HEKS/EREP team in all activities related to Human Resources according to donors’ policies and procedures and HEKS/EREP requirements. S/he ensures recruitment of employees and consultants, contract management, benefits provision, performance management, salaries calculations and employee relations.

Main responsibilities:

  • Identify qualified candidates, and invite and encourage prospective candidates for employment. Screen candidates in collaboration with the hiring unit, short-list the ideal candidates;
  • Participate in interviews, and make hiring recommendations; Inform short-listed candidates for test/interviews and the final result; Notify applicants of results of the selection process and prepare job offers; Check references and suitability of applicants before making the offer; Discuss recruitment policies with superiors to ensure the effectiveness of selection techniques and recruitment programs; Ensure transparent and bias-free recruitment process.
  • Ensure recruitment is compliant with the donor policies and procedures and Ukrainian laws
  • Provide applicants and new hires with information about the job including hours and pay, tasks, responsibilities and working conditions
  • Plan and deliver training sessions with regards to human resources, including travel to regional offices for training if necessary
  • Establish calendar and process for completing annual and probationary employee performance evaluations.
  • Establish and maintain a database of all employee contracts with dates of contract start, termination and dates and information on starting salary and increases;
  • Ensure all documentation is provided to departing staff including exit orientation, return of all project properties to relevant departments; assist in drafting termination letters (when needed) and orient departing employees on benefits they are entitled to
  • Ensure accurate recording of office personnel and pay records, including, but not limited to, leave taken and available
  • Supervise/Manage maintenance of all staff timesheets, prepare monthly timesheet report to finance including leaves taken, changes in status, increases or transfers for the payroll
  • Establish and maintain system for personnel files
  • Establish and maintain a complete set of Organizational Charts, update and distribute them regularly to key staff within the project
  • Manage all closeout related duties for Human Resources throughout final project closedown
  • Perform other related duties as required


  • At least 8 years’ experience in a similar position
  • Advance IT knowledge (hardware and software, Microsoft Office, Internet)
  • Previous experience with an NGO is mandatory
  • Previous experience in emergency response is appreciated
  • Skills: organized, sense of human relations, diplomacy, communication skills


  • Fluent in Ukrainian and English (written and spoken)

Qualified candidates should send their CV and cover letter in English to Only short-listed candidates will receive notice requesting additional information.


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